You can import your sales invoices to Billtobox by sending them to a dedicated email address.
The document attached to the email sent to this Billtobox address (with the corresponding key in the subject or coming from a whitelisted address - see below) will automatically be imported to your Billtobox account.
When is it useful to import a sales invoice by email?
- When using a scanner with email forwarding capability
- When importing sales invoices through 3rd-party invoicing software
- When sending an invoice to the customer by e-mail with the dedicated address in cc.
Note: it's only possible to import one invoice at a time.
To use this feature:
- Go to your Settings
- Enable Automatically accept documents coming from these email addresses and enter the email address(es) you want to whitelist
Now, all invoices sent from the whitelisted email addresses to the import address (your-VAT@out.billtobox.be e.g. BE0123456789@out.billtobox.be) will be imported automatically to your account.
Alternatively, you can use the key (series of letters and numbers) as the subject of your email if you're trying to import from a non-whitelisted email address.