Connecting your accounting package to the Console with an online API connection – Billtobox

The Console offers a straightforward integration for many of our supported third-party applications. Here, you can directly select and configure the solution you want to integrate with. This method is ideal for those looking for a seamless and direct way to connect their systems.

Here's how to use it:

Go to the Accounting Package Configuration menu.
Add a new configuration for an accounting package by clicking the plus sign.
Click on Online connection.
You are redirected to the Online Connection page. Select the type of document for which you want to create the integration.
In the list of integrations, select the service to which you want to connect.

Click on the name of your solution below to display specific instructions:

BoCount

In the list, choose BoCount and press Next

In the next screen fill in all required information and press “Connect”

Field	Information	Responsible
Username / Password	Web service credentials, per client	BoCount
Company number	VAT number dossier	Client
Base Url	Web service base URL, will be different per accountant	BoCount

Count-e

Fill in all the information in the next screen

Username: the Count-e username
Password: the Count-e password
API URL: the URL where the Count-e API instance for this account is accessible
Database: the Count-e database applicable to this account
Customer number: the Billtobox "customer number" found on the Billtobox web interface under the company name in the top left corner:

Or by going to "Settings" - "Company settings" - "Company profile" - "Customer number":

Click on "Connect" after checking the box to agree to the Terms of Service.

Dropbox

In the list, choose Dropbox then click on Next.
If multiple options are listed, select Dropbox - UBL: eFFF 3.0 then click on Next.
To link your Dropbox, you must first sign in to your account. Click on Sign in with Dropbox.
- After logging in, you may see the following screen first, click on Continue.
- After which you will be shown the Dropbox consent screen, click on Allow.
After successfully authenticating with Dropbox, finalize the connection by clicking Connect after ticking the checkbox to consent to the Terms of Service. Your connection should then be confirmed.

Exact Online

In the list, choose Exact Online then click on Next.
You will be redirected to the Exact Online connection page, where you can log in.
After logging in, choose the Administrations you want to share with your Banqup account.

Important: It's best to select the current AND future administrations. There is a limitation with the Exact Online API that only the latest connection will remain valid. Therefore, it’s important to re-use the connection you’re creating for other Exact Online integrations as well.

Select the right administration to connect with.
Image 2055.png

Finalize the connection by clicking Connect after ticking the checkbox to consent to the Terms of Service. Your connection should then be confirmed.

Lyanthe

Select Lyanthe from the list and click Next

In the next screen, fill in the requested login details to authenticate with Lyanthe. The details you enter here are the same as your login details in Lyanthe.

lyanthe login.png

After successful authentication, select the correct administration.
Finally, accept the terms and conditions and click "Connect".

Octopus

In the list, choose Octopus
In the next screen, fill in all the information
Open your client application "Octopus Accounting" from your computer and log in.
In the top menu of the application, go to "Manage" → "Folders":
Select the folder to which you want to submit the documents.
The window containing the details of the selected folder opens. Look for the "Mailbox" field and copy the value:
Paste the value of the email address into the appropriate field of the integration portal interface.

Click "Connect" after checking the box to accept the terms of service.

Onea

In the list choose Onea then click on Next.

Insert the API key of the account you wish to send invoices to and click "Connect" after checking the box to accept the terms of service:

The connection is validated and should now be set up.

To find the API key you must connect to the Onea platform corresponding to your accounting software:

Exact Online: https://eis.onea.be
Unit4 Venice: https://vis.onea.be
Octopus : https://ois.onea.be

In the upper right corner, select the folder for which you want to get the API key
Click on the wrench icon, you will be redirected to the company settings
The API key will be displayed as one of the company fields and it can be copied.

OneDrive for Business

In the next step, select OneDrive and press Next.
Choose the file format to export.
Sign in to your OneDrive account.
Allow to interact with your OneDrive account.
Finalize the connection by clicking Connect after ticking the checkbox to consent to the Terms of Service.

PingWin

In the list, choose Pingwin and click Next.
Then fill in the login details of your file
These values can be found in the PingWin desktop client. Log in to your PingWin desktop client and go to your file settings:
Then go to your 'File parameters'

API key: In these parameters you will find the API key:

CLID: You request this ID from Pingwin support: PingWin@vercruysse.be
File ID: You can find the file ID under “File Parameters” → “File Information” in the upper right corner:
Finally, click on Connect after checking the box to accept the Terms of Service.

SFTP

Choose SFTP.
If available, select the UBL format you want to use. Otherwise, go to the next step.
Enter the details of your receiving SFTP server:
- Username: the username of your SSH account.
- Password: the password of your SSH account.
- Host: the hostname or IP address of the SFTP server.
- Port: the port to which the server listens for SFTP connections. The default value is 22 but another port can be used if your SFTP server has a custom setup.
Read and agree to the terms of service to continue, then click on Connect.
The app should now be active.

Wings Online

In the next screen choose Wings Online and press Next.
In the next screen fill in all required information and press Connect.

Finding the information in Wings Online.

Field	Information	Responsible
Username / Password	API credentials (+ setup) Note: the username should always begin with Wings8 (for example Wings8123).	Wings
Internal number	Wings configuration (see screenshot below)	Client

Enter the information in Billtobox: username, password, intern number, accounts receivable diary, accounts payable diary.

Yuki

In the next screen choose Yuki then click on Next.
Enter your Yuki API key.

How to get your API key from your Yuki account:
- - Go to yukiworks.be.
  - Click More on the left menu and select Settings.
  - On the Settings page, in the Integrations card, click Web Services.
  - The Web services page lists your API Keys and the Administration Name (listed under Company). Be sure that the API Key you use is a Domain type.
After entering your API key, click on Sign in with Yuki.
A dropdown list of administrations appears, select the one you want to work with.
Click the Connect button. You'll get a confirmation that the connection is successful.

Zenvoices

Select Zenvoices from the list and click Next
In the next screen, fill in all the required information to authenticate with Zenvoices. The data you enter here is the same as your login data in zenvoices.
Finally, accept the terms and conditions and click "Connect".

Link your clients to the configuration

Now that you've created a configuration for your accounting package, you must link your clients to the configuration.

Here's how to do it:

Go to the Clients menu in the Console.
Select a customer or create it.
Activate Share documents with accountant.
Select the accounting software.
(Optional) Enter the file number if you're going to use the variable [accounting_file_id]